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Real Estate Services Coord

Company: CBRE
Location: Saddle Brook
Posted on: May 22, 2023

Job Description:

Real Estate Services Coord

Job ID




Service line

Advisory Segment

Role type


Areas of Interest

Accounting/Finance, Administrative, Property Management


Saddle Brook - New Jersey - United States of America

About the role

Under moderate supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.

A phenomenal role to start a career with CBRE property management!

What you'll do

  • Performs a range of administrative tasks for property management team including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
  • Works with Building Technician staff and vendors to compile a list of maintenance items and may open work orders. Coordinates and monitors status of work assigned to vendors.
  • Prepares internal lease administration documents such as lease abstracts as directed. Assists in lease administration activities including lease set up, lease changes, reporting etc.
  • Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Prepares accounts receivable status worksheets and reconciliations.
  • May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

    Supervisory responsibilities

    No formal supervisory responsibilities in this position.

    May coordinate work and assign tasks.

    What you'll need

    To succeed in this role, an individual should be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

    Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

    Education and Experience

    High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

    Certificates and/or Licenses


    Communication skills

    Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

    Financial knowledge

    Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

    Reasoning ability

    Ability to understand and carry out general instructions in standard situations. Ability to solve problems. Requires basic analytical skills.

    Other Skills and Abilities

    Intermediate skills with Microsoft Office Suite

    Why CBRE?

    • CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2022 revenue). We have approximately 115,000 employees (excluding Turner & Townsend employees) serving clients in more than 100 countries!
    • We offer a wide range of benefits including 401k, company paid holidays and paid time off.

      CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

      NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Clifton , Real Estate Services Coord, Other , Saddle Brook, New Jersey

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