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Associate Director - Change Management - Global Regulatory Affairs

Company: Takeda Pharmaceutical
Location: Clifton
Posted on: January 19, 2023

Job Description:

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.
How you will contribute:

  • Reporting to the Director of Organizational Change Management, this position will assist in leading and coordinating change management efforts based on established OCM practices (project management, Stakeholder management, communication strategies, and implementation). They will assist and lead the planning and execution of day-to-day change management for GRA
  • This role will assist in further developing our change management strategy to create and execute the change management plans and related deliverables throughout the program's deployment journey, from Design to Stabilize
  • This role will partner closely with colleagues throughout the entire R&D organization starting withGlobal Regulatory Operations, under Global Regulatory Affairs. This will include (but not limited to) Regulatory Information management (RIM), Clinical Operations, PMO, Compliance, Quality, Program/Project Teams
  • Partners with the Director and other leaders to develop the change management plan for identified projects
  • Executes & oversees OCM plans and related deliverables to drive the required change in process and cultural behavior shifts
  • Active participant in the Process Optimization Change Management Workstream, working as an optimization advocate
  • Supports operational excellence & project optimization success by balancing change management activities and communication planning with appropriate communication tools
  • Assists in the development and oversees stakeholder relationships related to optimization initiatives
  • Fosters a sense of teamwork in all parts of the organization to actively participate in process improvement and optimization ACCOUNTABLITIES
    • Lead and oversee Change Management Workstream activities - planning, coordination and implementation of communications and engagement projects, campaigns and programs for a wide range of internal/external audiences
    • Assist in the definition of workstream scope and objectives with regards change and communication, involving all relevant stakeholders and ensuring relevant and timely engagement
    • Translate business needs into operational excellence communications, creates an optimized awareness of 'this mean that' to intended audience / community
    • Develop and oversee the creation of detailed communication plans, with appropriate metrics for monitoring effectiveness
    • Lead and participate in curating and implementing innovative ways to communicate to stakeholders to improve visibility of team and associated initiatives
    • Develop in collaboration with the Process Optimization Leads, compelling and meaningful Best Practice Optimization Packages to support awareness and engagement in relevant initiatives and related communities
    • Coordinate cross-functional teams, such as GRA Training, Quality and Compliance to align on learning objectives and the execution to stakeholders
    • Develop and maintain influencing forums, work closely to build and enhance awareness of function and initiatives and scope. CORE ELEMENTS RELATED TO THIS ROLE
      • Explicit knowledge and experience in executing change management on a global scale, while leading global teams. DIMENSIONS AND ASPECTS

        Technical/Functional (Line) Expertise
        • Demonstrate excellent planning, time management and scheduling skills for self and others contributing to the communication elements of the optimization element of that roadmap
        • Credible engagement with cross functional stakeholders with regards the various optimization initiatives
        • Understanding and proven experience in Learning and Development Leadership
          • Influence others at all levels & work collaboratively across different stakeholders
          • Strong ability to recognize and consider interdependencies of change and communications planning in a fast paced and dynamically complex business, translate to engagement solutions, communicate same at all levels
          • Work collaboratively in a cross-functional team environment, across multiple time zones Decision-making and Autonomy
            • Take initiative and coordinate resources to drive tasks to deadlines
            • Demonstrate innovative solutioning skills, working with the Optimization Team/s and other identified parties, to drive proposals to anticipate and meet demand, influence decision making to feasible solutions and appropriate communications
            • Use collaboration skills and partnerships to work within agreed Governance Model Interaction
              • Confidently engage with external vendors and manage internal stakeholders, representing the needs of the business and those of Optimization team/s and our internal partners
              • Express self clearly and concisely at all levels, in both verbal and written communication
              • Demonstrate maturity of critical thinking
              • Embrace diversity, adapt to other personalities in a respectful manner that is conducive to goal achievement
              • Create and deliver clear and professional presentations with appropriate messaging and focused recommendations. Innovation
                • Establish appropriate tools with which to emphasize our overall vision with the relevant stakeholders, working with Vendors and developers to ensure optimization initiatives are fully aligned to GRA transformation roadmap
                • Identify and gain agreement for innovative analysis, reporting, and monitoring tools to assist LT/steer co's in their strive to understand hot topics within the business, providing insights from the results where appropriate.
                • Ability to develop SharePoint sites and related tools to promote engagement with initiatives Complexity
                  • Understand the changing needs and priorities of the business, specifically in relation to GRA
                  • Understand complex issues with Transformation and to propose timely, cost-effective and achievable solutions in relation to communication and change, mindful of flexibility rather than a 'one size fits all' approach
                  • Work in a fast paced environment with demonstrated ability to delegate & juggle multiple competing tasks and demands, often with a degree of ambiguity EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

                    Required:
                    • Bachelor Degree or above
                    • 4+ years project experience in Healthcare/Pharmaceutical or related industry, including
                    • 3+ years client-facing and internal and/or external communication experience and
                    • 2+ years working with communication effectiveness analysis tools
                    • Working knowledge of turning business needs into 'this means that' compelling communications
                    • Excellent client-facing, internal written and verbal communication skills
                    • Solid organizational skills including attention to detail and multitasking skills
                    • Strong working knowledge of Microsoft Office including SharePoint and Teams Desired:
                      • Considerable knowledge of change management & dealing with complex and dynamic business environments, including integration projects
                        • Good working knowledge of Global Regulatory Affairs and overall R&D functions
                        • Awareness/understanding of regulatory processes, operations and standards in pharmaceutical development
                        • Excellent English verbal and written communication skills, fluency in another language beneficial
                        • Experience of working within an AGILE Framework is a plus ADDITIONAL INFORMATION
                          • International travel may be required (Up to 20%)
                          • Ability to attend offsite meetings that may involve an overnight stay This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

                            In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

                            EEO Statement

                            Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

                            Locations

                            Boston, MA

                            Worker Type

                            Employee
                            Worker Sub-Type

                            Regular
                            Time Type

                            Full time

Keywords: Takeda Pharmaceutical, Clifton , Associate Director - Change Management - Global Regulatory Affairs, Executive , Clifton, New Jersey

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