Office Intern - TSIB

Company: Turner Construction Company
Location: Saddle Brook
Posted on: May 22, 2023

Job Description:

Division:Turner Surety & Insurance Brokerage
Project Location(s):Shelton, CT 06484 USA

Minimum Years Experience:Travel Involved:None/Not SpecifiedJob Type:SeasonalJob Classification:InternEducation:Degree in ProgressJob Family:FinanceCompensation:Intern Non-Exempt
Position Description:
Assist with and participate in day-to-day department related
and supervised activities to build foundational knowledge and gain experience
working in a leading insurance brokerage. Assist with departmental and/or client-support
activities for specific lines of insurance coverage. Depending on business
need, the intern assignment will be dedicated to a business function and
department located in California, Connecticut or New Jersey.

Essential Duties & Key Responsibilities:

• Take direction from manager and work closely with department team to execute work assignments.
• Gain exposure to insurance brokerage processes and practices.
• Assist in processing routine paperwork related to client accounts, with management oversight.
• Assist in issuance of documentation in response to various client requests; may include Certificates of Insurance (COI), automobile insurance cards, premium bordereau reports, and Wrap-Up documents.
• Perform data entry into Risk Management Information System (RMIS) and electronic filing systems, required to maintain integrity and accuracy of data.
• Assist in creating presentations and may present to department manager and team members.
• Conduct research and perform data analysis to learn and understand different insurance lines of coverage.
• Other activities, duties, and responsibilities as assigned.Insurance:
  • Conduct research on insurance rates.
  • Coordinate and prepare routine rate verification letters as directed, based on approved rates evidenced in client's insurance programs.
  • Assist with schedule of insurance for clients working under direction of Broker, Producer, or Account Executive.
  • Assist with Insurance Manuals updates to reflect program changes.
  • Assist with identifying coverage renewals and preparing submissions to insurance carriers.
    Assist with preparing renewal and other client presentations.Office Support
    • Assist with development of Uniform Record Storage and Data Retention initiative, shared virtual storage warehouse to be utilized and accessible by entire TSIB organization.
    • Gather and upload omitted annual renewal submissions, quote documents, annual renewal binders, and annual renewal policies from past years.
    • Gather and upload submissions and quote documents, and project specific binders and policies into individual folders by client, project, and policy type.
    • Confirm and update schedules of insurance to ensure policy exists (if not, add it) and to ensure policy information is accurate or policy information reflects new policy data captured as a result of above program renewal and project specific efforts.Claims:
      • Contact contractors for delinquent payroll reporting.
      • Collect and process Certificate of Insurance (CoI) information.Surety:
        • Prepare Corporate Acknowledgement sets for Surety team to execute Surety Bonds.
        • Prepare shipping slips.
        • File documents and correspondence into RMIS software.Finance:
          • Assist with relieving direct bill receipts, preparing journal entries for month-end and insurance billings.
          • Assist with Accounts Payable indexing for vendor payments.
          • Assist with preparing ACH (Automated Clearing House) /wire templates for carrier payments.
          • Assist with posting social media, as directed.
          • Assist with podcast episode production.
          • Pull appropriate resumes and project experiences of employees included in Request for Proposal (RFP) responses.
            Qualifications:
            • Enrolled in college or university offering accredited degree program in field of study, recommended majors include, and not limited to, Accounting, Finance, Business Management, Marketing, Insurance Management, or other related degree, with minimum of 1 year of education, or equivalent combination of education, training, and experience
            • Must be willing to work assigned hours, required
            • Make efficient use of work hours with ability to ask questions, request prioritization of responsibilities, and complete tasks in timely manner
            • Passionate and willing to learn about overall company, business operations, culture, and core values
            • Demonstrate interpersonal skills including student leadership, volunteerism, or other community involvement
            • Assume personal and professional responsibilities for own actions and activities
            • Proactive and eager to tackle new projects and ideas, flexible and adaptable to work assignment
            • Able to work independently, with management oversight, and in team environment
            • Exceptional organizational skills with attention to detail, ability to document and manage accurate and timely information
            • Apply active listening skills with professional and clear verbal and written communication skills
            • Basic computer and data entry skills, and familiar with Microsoft suite of applications and collaborative tools (e.g., SharePoint)Limited travel as needed.
              
              Physical Demands:
              The physical demands described here
              are representative of those that must be met by an employee to successfully
              perform the essential functions of this job. Reasonable accommodation may be
              made to enable individuals with disabilities to perform the essential
              functions. While performing the duties of this job, the employee is frequently
              required to sit, use hands to finger, handle, or feel objects, tools, or
              controls; and reach with hands, talk, and hear. The employee frequently views a
              computer monitor and frequently uses a computer keyboard. Specific vision
              abilities required by this job include close vision, peripheral vision, depth
              perception, and the ability to adjust focus. The employee is regularly required
              to be mobile, and the employee occasionally travels both short and long
              distances via a variety of conveyances. The employee occasionally performs work
              in office locations and/or off-site venues. The employee must regularly lift
              and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
              
              Work Environment:
              The work environment characteristics
              described here are representative of those an employee encounters while
              performing the essential functions of this job. Reasonable accommodation may be
              made to enable individuals with disabilities to perform the essential
              functions. While performing the duties of this job, the employee regularly
              works in an office or remote setting. The noise in the work environment is
              usually quiet to moderate in an office setting. The employee is required to work
              in compliance with company safety policies, procedures, and applicable laws.
              
              TSIB is an Equal Opportunity Employer
              Minorities/Females/Veterans/Individuals
              with Disabilities/Sexual Orientation/Gender Identity
              VEVRAA Federal Contractor
              Turner is an Equal Opportunity Employer -minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.VEVRAA Federal Contractor
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Keywords: Turner Construction Company, Clifton , Office Intern - TSIB, Administration, Clerical , Saddle Brook, New Jersey