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Sr Admin Coordinator

Company: United Technologies Corporation
Location: Clifton
Posted on: March 25, 2020

Job Description:

Job ID: 30001851City: CliftonState: New JerseyCountry: United StatesCategory: Administrative SupportJob Type: Full TimeDescription:Date Posted:2020-02-12-08:00Country:United States of AmericaLocation:CAN79: Clifton, NJ 100 Delawanna Ave, Clifton, NJ, 07014 USAService Coordinator to provide support to service team (dispatch, scheduling, proposals, orders, invoicing, etc)JOB RESPONSIBILITIES:The Service Coordinator performs all department schedules; the tracking of labor and expense costs, processing work orders, contract charges, billings to customers and payment accounting. Responsibilities include, but are not limited to, the following:

  • Own the local monthly branch service agreement renewal process
  • Prepare all contract renewal proposals and other documents for customers.
  • Follow-up with contract customers and make required revisions.
  • Reconcile Service Contracts by managing cost transfers.
  • Prepare and submit all Service Agreement booking packages for renewals, and time & material work.
  • Prepare time & material billings.
  • Maintain contract logs, and schedule and document all department commitments for repairs, maintenance, installation, retrofit, warranty and parts.
  • Ensure all Preventative Maintenance visits are scheduled, and performed for each Service Agreement.
  • Call each Preventative Maintenance customer the day after each PM visit to ensure all work was satisfactory, and address any open items. Follow up immediately on open items and report dissatisfaction.
  • Maintain Preventative Maintenance schedules in accounting system for all visits.
  • Monitor service receivables and suspend service when necessary.
  • Log and track all service work orders (billable and non-billable) and reconcile all open tickets in a timely manner.EDUCATION/CERTIFICATIONS:High School Diploma, GED or equivalent required; AA/AS degree preferred, Technical/Business School Certificate or Diploma; or other post High School training (2-years duration)EXPERIENCE / QUALIFICATIONS:
    • 5 years of experience within Building Construction/HVAC Industry
    • Undergraduate degree in business, finance or equivalent strongly preferred
    • Accounting, purchasing, receivables, and AIA billing experience preferred
    • MS Dynamics/ERP experience a plus
    • Proficient in Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Access
    • Excellent written and verbal communication skills
    • Ability to work without close supervision
    • Good time management skills
    • Able to manage multiple competing priorities successfullyUnited Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.Privacy Policy and Terms:Click on this link to read the Policy and TermsQualification:United Technologies Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.Thank you for your interest in a career at United Technologies! We will soon upgrade to an improved job application system to simplify the apply experience. You will still be able to apply to any of our current job openings through December 18, 2018. On January 2, 2019, our new and improved job application system will launch; please check back on that date to see all of our job openings.

Keywords: United Technologies Corporation, Clifton , Sr Admin Coordinator, Administration, Clerical , Clifton, New Jersey

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