Gift Processor & Alumni Records Coordinator
Company: Brooklyn Law School
Location: Brooklyn
Posted on: May 16, 2025
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Job Description:
POSITION: Gifts Processor and Alumni Records CoordinatorREPORTS
TO: Director of Advancement ServicesSTATUS: Full-Time,
Non-ExemptRANGE: $55,000 - $65,000Founded in 1901, Brooklyn Law
School is a distinguished, independent law school located in
Downtown Brooklyn, New York. The Law School is searching for a
Gifts Processor and Alumni Records Coordinator to join our team.
The Law School's size, vibrant employee and student population, and
commitment to training the next generation of lawyers and promoting
social justice, will offer a candidate the opportunity to develop
and diversify practical skills and participate firsthand in
operating a successful educational institution.Reporting to the
Director of Advancement Services, the Gifts Processor and Alumni
Records Coordinator supports fundraising, donor stewardship, and
alumni engagement by ensuring timely and accurate gift processing
and alumni data management using the Law School's Salesforce-based
CRM system. The ideal candidate will bring strong critical thinking
skills, attention to data accuracy, and a willingness to generate
simple reports and insights to support Advancement operations.
Responsibilities include:Responsible for processing all gifts to
Brooklyn Law school and ensuring that all gifts, matching gifts,
pledges and planned giving commitments are correctly documented in
a timely manner. Accurately process all philanthropic gifts,
pledges, recurring donations, matching gifts, and planned giving
commitments using Salesforce (NPSP) in a timely manner. Generate
and issue timely and accurate tax acknowledgment letters and
IRS-compliant receipts for all gifts.Prompt updating of records
within the CRM as a result of monitoring the Advancement Services
inbox, staff notifications or direct notifications from
constituents. Exercise critical thinking and independent judgment
when resolving data inconsistencies, donor inquiries, or
discrepancies between gift documentation and CRM
records.Collaborate with Advancement and Finance teams to ensure
gift records are reconciled, coded correctly, and compliant with
internal gift documentation policies.Create and run basic reports
in Salesforce to support internal stakeholders, such as summaries
of recent gifts, donor history, or alumni record updates.Develop
and maintain internal documentation on gift entry protocols, donor
acknowledgement workflows, and data entry procedures within
Salesforce.Serve as a Salesforce data quality champion by ensuring
data accuracy, identifying and resolving discrepancies, and
participating in data cleanup projects.Support gift entry imports
and batch uploads using Salesforce data tools or third-party import
appsAssist with prospect research and pipeline support activities
as directed by the Director of Advancement Services.Maintain donor
confidentiality and uphold high ethical standards in handling
sensitive information.Provide on-site support at occasional
Advancement or alumni engagement events, including assisting with
donation collection, fee processing, and ensuring accurate data
capture related to event contributions; some events may occur
during evenings or weekends.This position may require occasional
evening or weekend hours in support of Advancement events including
assisting with donation collection and fee processing. The employee
is also expected to provide coverage during institutional breaks,
including winter break, to ensure uninterrupted processing of
donations and maintenance of alumni records.Required:Bachelor's
degree and 3+ years of administrative experience, preferably for a
non-profit organization. Demonstrated experience using a Salesforce
CRM for gift processing, donor data entry, and alumni records
management, with a focus on data accuracy and integrity.Proficiency
with Microsoft Office Suite (Word, Excel, Outlook); strong Excel
skills for basic reporting and data formatting.Strong
organizational and time management skills, with the ability to
manage multiple tasks and deadlines.Demonstrated ability to
exercise critical thinking and problem-solving skills when
evaluating data accuracy or resolving processing issues.High degree
of accuracy and attention to detail.Ability to work both
independently and collaborative within a team environmentAbility to
maintain confidential information and exercise a high level of
discretion.Preferred:Proficiency with Salesforce Nonprofit Success
Pack (NPSP)Familiarity with a wide range of charitable gift types,
including recurring gifts, pledges, matching gifts, and planned
giving vehicles.Experience generating and interpreting basic CRM
reports, such as giving summaries, donor history, or data
audits.Understanding of donor stewardship processes, including tax
acknowledgments and customized thank-you workflows.Strong written
and verbal communication skills, with the ability to document
procedures and communicate data issues clearly.Proven ability to
proactively identify data inconsistencies, troubleshoot system
challenges, and recommend process improvements.Remote
capabilitiesThis position is not eligible for a hybrid/remote
schedule, as duties must be performed on-site.Physical
demandsProlonged periods sitting at a desk and working on a
computerMust be able to lift up to 15 pounds at times.Brooklyn law
school has an excellent benefits package that includes sick,
personal and vacation paid time off, a generous retirement plan,
dependent tuition scholarship Pre K- undergraduate college and
additional summer Friday PTO.It is the policy of Brooklyn Law
School to be impartial in the treatment of all employees and
applicants for employment without unlawful discrimination as to
race, creed, religion, color, natural origin, citizenship status,
gender, age, veteran status, disability, marital status, union
affiliation, political affiliation, sexual orientation or
preferences or any other legal protected status.Compensation
details: 55000-65000 Yearly SalaryPI7dc5749a4553-25660-37651349
Keywords: Brooklyn Law School, Clifton , Gift Processor & Alumni Records Coordinator, Accounting, Auditing , Brooklyn, New Jersey
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